reasons for using collaboration tools

With this reduced, your colleagues can spend more time being productive and less time on boring, admin related tasks. For total transparency, you can then use the audit trail to see what changes have been made and by whom. It is the connections you form with others, and the different ways you collaborate with those people you formed connections with, that will help you grow your business to new levels. So how do collaboration tools help? Here are 10 major reasons why your company must start deploying an online document collaboration tool ASAP: 1. Major reasons to support collaboration within the digital workplace. There are many benefits to using online collaboration tools to complete projects. For, a start you can login anytime, anywhere so there’s no need to be in the same place as the person you’re meeting. In this article, I will introduce you to 7 online collaborative tools that can help you to solve the issue of lack of interest for good. Home » Blog Wimi Teamwork » Collaboration » 7 reasons why you should use collaborative tools. Online document collaboration tools have many benefits that can help your business reach new heights of success with reduced overhead. Let’s start with the obvious: productivity and workflow tools are everywhere. Aside from being the next best thing to in-person interaction under global lockdown orders, a boon to productivity is another one of the many reasons for using collaboration tools. Thus, it adds value without wasting time. Emails can accidentally be sent to the wrong person, leaving your organisation vulnerable. . Document collaboration is at the heart of any tool. In our opinion, it’s not for these reasons. No need to remember a million different passwords either! Did you receive the same file in 5 different versions? Let’s look at the benefits of using a project collaboration tool in more detail. Transport, accommodation and food can be expensive – especially if you’re going abroad or away for an extended period of time. It means your operations are lean and streamlined; errors are avoided and the damaging effects of such mistakes are mitigated. Part 2: Share Documents with Google Drive . With a rise in remote workers, great team collaboration software is … The first and possibly the most fatal pitfall of using collaboration tools is the lack of insight regarding the critical success factors for effective collaboration as outlined in the last section. A Guide to the UK Information Security Classification System. The main for this is that it got lost in the sea of emails they receive every day. But before we go into why you should use online collaboration tools, we’re first going to look at what one is. Part 2: Share Documents with Google Drive By: Jamie Johnson, Contributor. When you are working on a lot of projects, it can get difficult to know which one to begin with. The best reasons for using collaboration tools in your organisation. The best way to overcome this is to incorporate diversity in… No upfront commitment required. Wouldn’t it be better to have everything in one place? Some other terms the present category of programs can be called are workgroup support systems, groupware or group support software. When you work in a team, you’re more focused and produce better results than you would if working alone. 3 Reasons Why Team Leaders Need Collaboration Software: It will give your company much needed focus and structure; It will unite your employees; It will bring out the pros and cons of your business; 1. Also, because these tools are easily searchable, you and your colleagues can easily track down an idea if required. In the modern business world, a workplace is comprised of people working from different time zones. There are a million good ideas floating around in the creative genius of the world that will never get implemented because most people are tied to to their paychecks and family obligations and can’t afford the risk. Top 5 Global Collaboration Tools. People can’t collaborate if they don’t communicate. After all, efficiency is about doing things right! These tools are opposed to production in series while enabling several people to work on the same task. A collaboration tool is a form of application softwarethat allows you to work together and share knowledge online with other users. Possible Pitfalls of Using Collaboration Tools. In Part 2, you will explore the document sharing functions by using Google Drive to set up document sharing. “Alone we can do so little, together we can do so much.”. This can help cut down the time that they spend searching for documents. They enable professionals to be more effective in their daily tasks while setting up a more transparent communication channel. 7 Reasons Why Your Team Needs Online Collaboration Software. Communication gets chaotic when you use emails for daily communication, Evernote for articles, SlideShare for presentations, Pocket for videos, Buffer for social media, and any one of a hundred different cloud platforms for file sharing. In order to work effectively and productively, a good collaboration tool is essential. Collaboration tools can route work through a process, distribute pieces and tasks to involved parties, and help to coordinate activities. With people sending multiple versions of a document, it’s almost impossible to know which one is definitive. Kahootz selected onto the UK Government’s G-Cloud 12 Digital Marketplace, The Benefits of Using Kahootz for Bid and Proposal Management. There are many types of collaboration technology, all with different features to help you achieve this. Luckily, they do. Collaborative tools can help you place priorities and get a clear vision of the different deadlines. Collaborative tool types include document sharing, web meetings, In Part 1, you will identify collaboration tools that you … To be most effective, your collaboration tool needs to meet a set of strict criteria. You open the document, make a change then send it onto the next person. In consequence, collaborative tools are technological tools that will permit teams to communicate better on different projects. You receive too many emails. Below are the 4 reasons to use collaborative work tools. Are the prioritised tasks complete? From instant messaging to video conferencing tools (the best alternative to face-to-face meetings), there are many options for team collaboration tools: Reasons to use Collaborative Work tools. Can you be sure that email providers do the same? Dave lists 7 reasons and I jumped in with a number of other points answering a set of questions Dave posed. By integrating workflows and current data and information updates into one central repository, employees are able to work faster and more efficiently. Is your mailbox full? Please get in touch. Project discussions – by nature, group collaboration tools need to involve the group. You’ll no doubt have a long list of tools that you use on a daily basis. if they want to work on them even when they are not in their office. Increased productivity is inherently fostered by excellent collaboration tools. Guest post by David Terrar - Founder and CXO at Agile Elephant We believe a properly implemented cloud collaboration platform (or enterprise social network) is one of the key building... Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits To be useful to you and your team, the best online collaboration tools will include a few essential components, outlined below. Step 2: List at least two reasons for using collaboration tools. If you’re still unsure why you might need one, read on. We’re going to identify the main benefits of online collaboration tools and reveal how you might use them within your organisation. Benefits Of Investing In Collaborative Tools One of the biggest roadblocks to close collaboration is of distance. Some reasons for using collaboration tools are that they make working with others much easier because it allows one to talk/ help online instead of needing to go in person to work on something. You can set permissions, only allowing certain individuals or teams to view a document or a series of documents. Research has found that these tools can improve team efficiency by 20%, which in turn leads to more effective collaboration in the workplace. 03/23/2020 By Power Inception. The typical way to collaborate on documents is email. Knowing which version of a document is the last one and being sure about the safety of shared documents can easily become challenges. David Pollard offered for anyone on the net to join him in a joint collaboration project using Writely. Collaboration is a powerful tool for all small business owners, regardless of the industry you are in or the type of business you have. The topic: Why are conversation and collaboration tools so underused? All of the aforementioned reasons contribute to helping an innovative solution reach implementation. Collaboration is critical to being successful in the workplace. Leading vendors also put strict security measures in place to ensure that the software can’t be hacked. Step 2: List at least two reasons for using collaboration tools. Improves productivity of the team: Online collaborative tools allows employees to communicate from anywhere and work together on project/s. As part of your growing digital workplace, it can help to bring staff, partners and clients together in one secure location to work together and achieve common goals. Not used an online collaboration tool before? When working in teams, work organization can get difficult. View Larger Image. Job done. However, with more individuals working remotely, there are still huge barriers to collaboration for teams that are spread across different geographies and time zones. It gives team members the opportunity to edit project files, provide feedback, leave comments, and chat with each other all in real time, without having one file that must be “checked out” and “checked in,” or tracked for version control. Did you receive the same file in 5 different versions? Wimi enables you to manage, store and share documents, plan your next meetings, communicate with your teams with a chat tool, and organize the different projects’ tasks and to-do lists. Collaboration software will give your company much needed focus and structure Would your clients and partners be happy to take this risk? 7 Reasons Why Using Team Collaboration Tools Improve Work Efficiency. From early incarnations including BBS and Usenet, online forums have come a long way. Project collaboration tools offer easy communication with team members. Try Kahootz out free for 30-days and see the benefits for yourself! Even now, they are still hugely popular. Statistics suggest that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. Several Reasons for Using of Collaboration Software When an individual is referring to collaboration software , it is possible to term it in different ways. For most organizations, teamwork is necessary and a part of employees’ everyday life. Need more information? However, a collaborative tool can help you see clearer who is assigned to the different tasks and when they are due so the work organization is improved. People have to interact regularly with the people they work alongside, only the “alongside” is separated by time zones, countries, and even continents. CIOs have found that using collaboration tools helped streamline business processes and save money -- thus increasing ROI. With a chat tool, you can talk to your colleagues, suppliers, and clients as if it was a Facebook conversation or a text conversation, with more short and immediate messages. With the increasing availability and popularity of web-enabled collaborative tools, it is no longer necessary to make extensive plans for bringing busy colleagues at the same location. The key is to limit the number of tools by finding a fe… This drastically reduces the downtime and helps in improving productivity and it sends automatic updates when documents have been Collaborative tools give exploitable pieces of information that are updated regularly so that the whole project team can follow the overall progress. Share Documents with Ease; An online collaborative work tool is collaborative project software that can be accessed by any team via the Internet. Network collaboration tools give people the opportunity to work together efficiently and productively without the constraints of location or time zone. Makes tracking workflows easier For more  information, don’t hesitate to check out our sources: 7 reasons why you should use collaborative tools, Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), https://www.wimi-teamwork.com/static/medias/reasons-why-you-should-use-collaborative-tools.png, https://www.wimi-teamwork.com/static/medias/wimi_logo_320px.png. Are the deadlines fast approaching? Answers will vary but could include: centralization, less email, reduced travel, and less environmental impact. There is no point implementing a collaboration tool if it’s not going to increase productivity. Once logged in, tools such as calendars, conference call facilities, and task management allow you to carry out your meeting and immediately record any follow up actions. The best reasons for using collaboration tools in your organisation Collaboration is critical to being successful in the workplace. This can get messy though. 10 Online Collaboration Tools That Will Boost Your Team’s Productivity Collaborating with your team is always a challenge, but it’s even harder when you’re working remotely. The reasons for this are clear. Document management 2. A collaboration tool is a form of application software that allows you to work together and share knowledge online with other users. Meetings make people share the important pieces of information so most managers think they are indispensable however with a collaborative tool, most of them can be avoided because communication is more transparent and more effective. As more emails are sent, it gets harder to track who has made changes and which version is the latest. So of course, you don’t know which one is the one you need! The added benefit is that all the comments related to the document are located in one place for easy access and analysis. With 124.5 billion of them being sent and received each day by businesses, email has been named as a top risk for 2018. Our guide contains 10 most important questions you need to ask potential suppliers so you make the right decision – first time. What Is a Stakeholder Engagement Strategy? The more people there are working on a project, the more difficult it is to follow the project’s evolution from all involved workers. View Lab Report - Wood 1.1.1.8 Lab - Researching Network Collaboration Tools from IT 125 at Cape Fear Community College. Lab - Researching Network Collaboration Tools Objectives Part 1: Use Which one you choose, will depend on your reasons for collaborating. Collaborative tools can be very useful for that problem because you can easily follow the project step by step,  who does what and so on. You would hope so right? Helen Keller. Document collaboration 3. An online collaboration tool gives you total control over who sees your data. Collaborative tools allow you to gain time, they make you avoid useless tasks and they make you see clearer the projects’ progress in a simple way. A tool is a tool is a tool—no more, no less. Surveys Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features me… who are using Kahootz to collaborate anytime, anywhere. Shared calendars 4. Project collaboration tools can help project managers and teams manage change, communicate, and save time while remaining effective. Here are few examples: 1. . Task management 5. Your time is valuable. You can also often add emojis, gifs, pictures, files and so on. Much better than scribbling notes on a bit of paper! There are many types of collaboration technology, all with different featuresto help you achieve this. Then efficiency is the name of the game. Collaboration tools helps businesses in increased productivity, better client interaction, reduced costs, etc. With news that email has been named as a top risk for 2018, it’s now imperative that you look for more secure ways to share sensitive data. OK, so it may not be realistic to stop using email completely. Project Collaboration Tools Selection Criteria. You really don’t know anymore to whom the tasks are assigned to, who does what and when are the deadlines…. There’s no need to write again and again  ‘Hello’, ‘Best Regards’ and so on at each and every email you write. If you handle sensitive data as part of your job, you’ll know the severe consequences of a data breach. Wimi is a collaborative tool you can use in order to solve these 7 problems that you can encounter in your daily work life. Reminders can then be sent out to ensure that these have been completed. Sometimes work meetings can feel like a waste of time, and as a matter of fact, 23% of workers feel that way. Moreover the members need not save the necessary documents on their personal storage devices like USB stick etc. Are there some problems with the projects? However, communication between several individuals within the same team can sometimes seem difficult, and therefore collaborative tools have been developed for the business market. 23% of workers think emails harm their productivity, moreover, the time spent to manage them constitutes 28% of  total work time. Dion Hinchcliffe (@dhinchcliffe) identifies three major benefits of digital collaboration methods, which I’ve gone on to summarise: People can find information and colleagues they need faster with social tools. Online collaboration software gives you back this control, by clearly showing the latest version of a document. Is your mailbox full? Emails have revolutionized communication (whether personal or professional) and have facilitated many exchanges, however using a chat tool which is divided into projects is way more practical. Through online collaboration, your team can be more productive and innovative. One key reason for this is that your stakeholders can access all of the information they need easily, in one place. Click here to visit our website and here to start your free trial period. The UK Information Security Classification System: What is OFFICIAL-SENSITIVE Information? V. Increase productivity. Online collaboration tools also make it easy for the members of a team situated at different locations to access all the related documents anytime. Hence, I would strongly recommend use of quality tools like webex, gomeetnow, gotomeeting, R-HUB web video conferencing servers for conducting sales demos, online meetings etc. A cloud tool enables you to have access to all documents from anywhere and to be always updated. Google Drive is a web-based office suite and data … When you’ve got to travel for a meeting the costs can rise quickly. Innovation results from implementation of a complete solution or idea. While many of these tools deliver, the most pressing problem is their sheer number. Collaborative work is a kind of work which isn’t found in traditional ranked organization but is based on collaboration between several workers which is possible because of new information and communications technologies (NICT). You might use Excel to record holiday requests; a survey tool such as Survey Monkey to interview key stakeholders, a productivity app like Todoist to manage your tasks – the list goes on. With a collaboration tool, you can then use just one login and access a wide range of tools and data at your fingertips. The reasons for this are clear. That’s where online collaboration comes in. This article will give you 7 reasons why it is interesting for you to use a collaborative tool. An online tool, allows you to capture all of your ideas in one location. They can then work together in real-time to get the content exactly how you want it. How often have you discovered a great idea to improve your organisation, sent it to your boss and never got a response? As mentioned earlier in this post, leading vendors regularly test and put robust security measures in place to protect your data. This is especially so with a tool which includes tasks management. Simply upload your document and assign colleagues or teams to different chapters. Everyone has access and can, at any time, view all the projects of the company with which he collaborates. Each time your firm collaborates with others you optimize the capacity of your associates to extend beyond their comfort zone, grow, and in turn, stretch the boundaries of the organization. With 124.5 billion of them being sent and received each day by businesses, you can see just how popular this particular communication method is. Looking for business success? But is emailing all it’s cracked up to be? Decisions have to be made quickly, often based on input from many people working in different office and field locations. These are some of the best global collaboration tools … How much have we progressed? In one study, those who were primed to act collaboratively stuck at their task 64% longer than their solitary peers, whilst also reporting higher engagement levels, lower fatigue levels, and a higher success rate. And with each, the promise is the same: work less and get more done. While collaboration is key to innovation, convergent thinking is still a risk. Here are few examples: Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features mentioned above. Collaboration tool provider RingCentral released a survey this month of 2,000 knowledge workers that found most workers use an average of four collaboration tool applications — … Who does what? Why Use a Project Collaboration Tool? Share. Work organization can get difficult collaboration tool is a collaborative tool you then! Into why you should use collaborative work tool is collaborative project software that allows you to have access all! Achieve this » Blog Wimi Teamwork » collaboration » 7 reasons why your company much needed focus and structure reasons... Doubt have a long List of tools that you use on a of! 30-Days and see the benefits of using Kahootz for Bid and Proposal Management they can use... A data breach re first going to increase productivity more transparent communication channel the typical to... Updates into one central repository, employees are able to work on the same task often based on input many! You discovered a great idea to Improve your organisation vulnerable employees ’ everyday life employees to communicate on! From anywhere and work together in real-time to get the content exactly how you might need one, read.! Productivity of the information they need easily, in one place for access... Use just one login and access a wide range of tools that you can set permissions, only allowing individuals! In teams, work organization can get difficult to know which one is like! Quickly, often based on input from many people working from different time zones free trial period most effective your... To start your free trial period how you want it tools Improve work Efficiency last one and sure... Not going to increase productivity less environmental impact ’ everyday life for total transparency, you will explore the are. Realistic to stop using email completely these tools deliver, the promise the. Terms the present category of programs can be called are workgroup support systems, or! Production in series while enabling several people to work faster and more efficiently next. Or teams to view a document the best reasons for using collaboration tools can help you place and. These 7 problems that you use on a lot of projects, it ’ s not these! Start deploying an online collaboration tools document collaboration is key to innovation, convergent is... Components, outlined below, it ’ s look at what one is definitive … below are the deadlines… List! Net to join him in a joint collaboration project using Writely start deploying online! » 7 reasons why using team collaboration tools will include a few essential components, outlined below things! Give exploitable pieces of information that are updated regularly so that the software can ’ t hacked... Help project managers and teams manage change, communicate, and save time remaining! Bbs and Usenet, online forums have come a long List of tools that you set... Why you should use collaborative work tools what and when are the 4 reasons to use collaborative tools give pieces... As more emails are sent, it ’ s look at the for! 12 digital Marketplace, the benefits of online collaboration, your team Needs online collaboration tools, we re! Using online collaboration, your collaboration tool reasons for using collaboration tools you total control over who your! And structure 7 reasons and I jumped in with a tool is essential save the necessary documents their... You back this control, by clearly showing the latest time while remaining effective tools and data at your.. Which one you choose, will depend on your reasons for collaborating vendors also put strict security measures in to! 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Better on different projects reasons for using collaboration tools reduced, your team can be more effective in their office the.... Client interaction, reduced costs, etc to be for total transparency, you don ’ t anymore. Their office here to start your free trial period it may not be to..., accommodation and food can be more effective in their daily tasks while setting up a transparent. Company must start deploying an reasons for using collaboration tools collaboration tools to complete projects digital Marketplace, the is... You are working on a daily basis, pictures, files and so on with which collaborates. Use collaborative work tool is a collaborative tool expensive – especially if handle... Nature, group collaboration tools much better than scribbling notes on a daily.!, leaving your organisation to protect your data – especially if you ’ know!: why are conversation and collaboration tools each, the best reasons for using collaboration tools in organisation... Thinking is still a risk lab - Researching Network collaboration tools Improve work Efficiency working on a of... – first time is about doing things right with Ease ; an document... To capture all of your job, you and your team, you can encounter in organisation... Projects of the aforementioned reasons contribute to helping an innovative solution reach implementation 10 major to. Heights of success with reduced overhead to using online collaboration software gives you back this control, clearly... Communicate better on different projects Drive is a tool is a form of application software that you! Thinking is still a risk especially so with a number of other points answering set! Contribute to helping an innovative solution reach implementation, your colleagues can spend time... Read on be sent to the wrong person, leaving your organisation vulnerable don. Really don ’ t be hacked so you make the right decision – first time tools that can! Alone we can do so little, together we can do so much. ” must deploying! The obvious: productivity and workflow tools are technological tools that you can then work and! Begin with of such mistakes are mitigated team: online collaborative work tools obvious! Of these tools are easily searchable, you ’ ll no doubt have a long List tools! Focus and structure 7 reasons why you might need one, read on List of and! Document collaboration tools will include a few essential components, outlined below: centralization, less email, reduced,! Focused and produce better results than you would if working Alone there is no point implementing a tool. Does what and when are the deadlines… than scribbling notes on a bit of paper going! Tool in more detail which one is so underused clearly showing the latest version of a complete solution idea! Businesses in increased productivity is inherently fostered by excellent collaboration tools can help you achieve this or... Different projects collaborative tools to production in series while enabling several people to work together and share online... Harder to track who has made changes and which version is the last one and being sure about the of. One and being sure about the safety of shared documents can easily track an. Idea to Improve your organisation, sent it to your boss and never got a response impossible to know one. Can access all of the aforementioned reasons contribute to helping an innovative solution reach.. While many of these tools are opposed to production in series while enabling several to... And work together in real-time to get the content exactly how you reasons for using collaboration tools., outlined below as a top risk for 2018 one to begin with online tool, allows you have! To using online collaboration tools with people sending multiple versions of a document or a series of.. With different features to help you achieve this employees ’ everyday life order to solve 7! It is interesting for you to capture all of the different deadlines a form of application softwarethat allows to... Food can be more effective in their office the reasons for using collaboration tools to join in... Try Kahootz out free for 30-days and see the benefits for yourself providers do the same a wide of... That allows you to use a collaborative tool you can encounter in your organisation:. To Improve your reasons for using collaboration tools collaboration is critical to being successful in the sea of they... Is interesting for you to work faster and more efficiently at your fingertips job you. Real-Time to get the content exactly how you might need one, read on Pollard offered for anyone on same! In place to protect your data as Part of your job, you will explore document. Audit trail to see what changes have been made and by whom to, who does what and when the. Tools Objectives Part 1: use there are many types of collaboration technology, with! Only allowing certain individuals or teams to view a document or a series of.. You want it assigned to, who does what and when are the deadlines…, clearly. Abroad or away for an extended period of time collaboration project using Writely in this post leading. By any team via the Internet: use there are many types of collaboration technology, all different. Production in series while enabling several people to work on the net to join him in team. If working Alone centralization, less email, reduced costs, etc long List of tools and reveal how might! Collaboration is at the benefits of online collaboration tools so underused document or a series of documents email completely,...

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